Here is a sample resume we recently produced for an administrative officer / administrative assistant in Singapore.
Tel.: +65 XXXX XXXX | Email: firstname.lastname@example.org | Nationality: Singaporean
- Administrative Officer with 5 years of experience in performing various administrative functions, including office management and governing facilities for MNC in the engineering sector.
- Proven track record of achieving annual cost savings of SGD 50’000 by optimising purchasing procedures of office supplies and equipment.
- Proven ability to review and refine internal processes and documentation systems, resulting in reduction of manpower costs by 28%.
[This section gives a good helicopter view of the candidate. Make sure to include significant accomplishments and quantifiable metrics to establish the strength of profile. Many hiring managers don’t get past a weak Executive Summary.]
AREAS OF EXPERTISE
|Administrative Support||Training & Development|
|Office Management||Events Management|
|Secretarial Support||Timekeeping & Leave Tracking|
[Ensure the keywords here mirror those used in the job ad. The first round of vetting is often done by a software scanner. This section helps to pad the CV with key administrative phrases necessary to get past those scanners.]
SECRETARY Feb 2012 – Dec 2013
GENERAL ELECTRIC, SINGAPORE
- Manage full spectrum of administrative duties for offices in Singapore and Malaysia, including office maintenance, procurement and purchasing of supplies, contract negotiation, and office set up; work with team of 7 administrative officers to support total employee base of 230 [The opening line captures all the reader needs to know about this role as it clearly states the focus of the responsibility and the size of the team.]
- Perform secretarial duties for HR and Admin Director, including setting up appointments, recording minutes of meetings, and organising travel arrangements [These are the usual phrases used in administrative resumes. Toss in some jargons here and there.]
- Assist in reviewing and refining internal processes and documentation systems; conceptualise and implement office policies aimed to improve employees’ productivity and achieve cost savings.
- Handle customer and vendor relationship by meticulously sourcing external vendors for office supplies and equipment and handling contract negotiations
- Achieved annual cost savings of SGD 50’000 by optimising purchasing procedures of office supplies and equipment and encouraging competition among suppliers to drive down unit costs [Cite metrics to substantiate your achievements. Do, however, be aware of your company confidentiality clause.]
- Optimised and refined multiple complex processes including inventory control, purchasing, mail processing, courier savings, and procurement into a simple, automated documentation system, resulting in significant reduction of manpower cost by 28% and improved audit controls. [The more data you can provide, the better.]
- Received “Best Employee of the Year” in 2015 for performing above expectations and establishing good relationship among team members. Promoted from Secretary to Administrative Officer in 2014 [Don’t be shy to mention your awards and promotions; you’ve earned them!]
EDUCATION & PROFESSIONAL QUALIFICATIONS
- Bachelor of Business Administration, SIM University, Singapore | 2012
- Technical Skills: MS Office Suite
- Languages: Fluent in English and Mandarin
- Availability: 1 month’s notice
References available upon request
[There’s no need to list your references; if HR is interested in you, they will ask you for them.]
Want a winning CV like the Admin Officer Resume Sample above?
About the Admin Officer Role
Administrative officers can be considered as unsung heroes in the office because they play a significant role in an organisation. They manage day-to-day operations of the business, provide secretarial support and personal assistance to senior executives, and take care of the needs and welfare of employees.
As such, admin officers — sometimes called admin assistants or admin executives — are essential requirements in many Singapore firms, and administrative jobs are almost always available. If you are planning to apply for one, it is important that you create an outstanding resume that highlights your skills and qualifications as an administrative officer.
To do this, we are sharing with you this ultimate guide on how to write an administrative officer resume according to our house guidelines and best practices.
What Hiring Managers Look For in an Admin Officer Resume:
- Well-Roundedness and Versatility: It is important for an admin officer to be able to perform a wide spectrum of duties and responsibilities. Thus, make sure to highlight on your CV characteristics such as flexibility, versatility, well-roundedness, and openness to learn new things. From performing secretarial duties to assisting in purchasing and logistics to helping out in refining organisational processes, hiring managers should see these vast skill sets you are capable of implementing.
- Excellent Comprehension and Communication Skills: As an admin officer, you will be receiving a lot of requests, instructions, and orders from different employees in the organisation. Good administrative executives should be able to understand instructions well in order to execute them properly and communicate the right information to the right staff.
- High Level of Productivity: Admin officers are often the point of contact for all employees, providing administrative support and facilitating office operations such as employee training, office supplies and equipment, building security, and overall safety and welfare of all employees. The best admin officers understand the needs of each employee and possess the ability to fulfil their requirements to help them work comfortably and productively on a day to day basis. They are very efficient, detail oriented, and highly productive.
Additional Admin Officer Resume Writing Tips
- Add strength to your CV by mentioning key accomplishments you achieved either on your own or as part of a team. These accomplishments can further be established by citing quantifiable results and significant metrics.
- Speak about office projects you’ve done that added efficiency to the team or that has been pivotal to the business’ growth. Include results of your actions to further support your success, such as improvement in employees’ productivity or reduction in turnover rate.
Administrative Job Opportunities
- Administrative operations cover a broad field of knowledge and discipline. You can either be experienced in performing the full spectrum of administrative functions or be expert at a specific task only. If you are aware of what exactly your expertise is, apply specifically to such position instead of targeting the broader role. For example, if you have no prior administrative experience, apply first as a secretary, administrative support, or executive assistant before targeting higher administrative positions.
- Scour websites like JobsDB or Jobstreet for administrative jobs and opportunities. You may also want to check out our complete list of job sites in Singapore to help you get started.
- Alternatively, you can reach out to these headhunters in Singapore to learn about any vacancies they may be trying to fill out.
Job Hunting Tips from our Resident Headhunter
- Some companies look for an administrative executive who has an experience related to the department he or she will be overseeing. For example, administrative officers who will be handling supply, inventory, and distribution should be able to highlight his or her work experience in packaging, warehousing, shipping, logistics, transportation, and related operations. With this in mind, make sure to tailor your CV according to the industry you are applying for, highlighting particular skill sets that match the requirements of the employer.
- Sign up for an account on LinkedIn and join groups related to office administration roles and functions. Make sure to create a strong online profile that represents you and you professional experiences. Here’s our comprehensive guides on finding jobs through social media and writing a great LinkedIn profile.
- Create a winning cover letter and send it along with your resume. The cover letter will serve as an introduction about yourself and is a great venue to answer the question “Why should we hire you?”
- Before you start sending out applications, get a free CV Feedback Session with our team.
- Not sure about your career? How about a professional career coaching call from an expert career coach?
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