Thank You And Follow Up Emails After A Job Interview

Do you know that there are candidates who get ahead of the job hunting “competition” just because they sent a thank you email and/or a follow up email to the hiring manager after the job interview?

I know, why didn’t you think of it first, right?

Yes, we get it. You spent hours and sleepless nights to prepare for your interview. You read about the CEO, CFO, COO and the latest happenings. You even remember the stock price and the date the company was founded! Who else can claim that they deserve the job more than you?

Guess what. In today’s globalised world, with a world-class LinkedIn profile, your competition is endless and pre-interview preparation is only part of the game. Candidates often forget that there are many things they can do to increase their chances of landing the job right after the job interview.

Here are 3 post-interview emails with actual samples that you should consider sending to hiring managers to remind them of your job application and make them choose you over other candidates.

Thank You Email

Easy? Yes, definitely.

Effort required? Not too much.

How many people are actually doing this? Not many somehow!

A thank you email shows that you are enthusiastic, that you care, and that you are thankful (duh!). However, due to the lack of time, other commitments or plain laziness, not many candidates actually send this out.

Just imagine this: Interviewer had seen 5 candidates over the past week. They are all favourable, but there’s one that sent him a thank you email, saying how grateful he is to be given the chance to be interviewed and meet the team.

Guess who is most likely in favour.

Don’t be lazy, it doesn’t take you more than 5 minutes to effectively cement a good impression for your own sake.

Sample Thank You Email after a Job Interview

Here is a sample thank you email that landed the candidate a second interview with the Managing Director.

Dear Mr. Chan,

Thank you for meeting with me yesterday to discuss the Marketing Manager position you are trying to fill for XYZ Company. I really enjoyed our conversation, and believe my background in marketing communications and management makes me a strong match for this position.

I am especially grateful for your explanation of the unique structure of the Marketing team and how it closely collaborates with both the Sales and IT teams. I’m excited to learn more.

Please don’t hesitate to get in touch if you have any additional questions for me. Thank you again for the opportunity to speak yesterday, and I hope to hear from you soon.

Sincerely,
Marie Waters

Follow-Up Email

Typically, line managers have their typical BAU (business-as-usual) tasks to complete, management reports to submit, and a team to manager. Their workload is heavy and often times, hiring a candidate might be of a lower priority.

ou definitely do not want to be kept waiting and this is time to take action.

A follow-up email is timely after a week when you hear nothing at all. It serves as a reminder that you are serious about this interview and the job.

Another tip: Instead of just saying: “I’m following up on the interview…” Read the news, search about the company or industry, and share any latest developments and your personal thoughts about it and ask the line manager for theirs.

This way, you are proving that you are knowledgeable and well-read or at the very least, you tried.

Sample Follow-Up Email after a Job Interview

Here is a sample follow-up email that got the candidate a second call back.

Dear Mr. Chan,

I sincerely appreciate the time you took last week for interviewing me for the position of Sales Associate. After our productive discussion about the role and the company, I have been excited about the possibility of working for XYZ Company.

I hope you can give me an update on the status of my job application and the progress of your hiring decision.

I look forward to hearing from you. Should you require any additional information please let me know.

Thank you for your time and consideration.

Sincerely,
Jenny Tan

Keep In Contact Email

I’m sorry. Not even the best sales person gets an offer from every sales job that he or she applied for.

Rejections happens and you have to take it in stride and move on. That doesn’t mean you should forgo whatever you have been through.

Hey! Now your interviewer can be your peer/ friend or mentor, and you never know when you will ever cross paths again. Especially so if you are in the same industry, the odds cannot be any higher.

Even if you did not get the job, send an email to thank them for the interview and ask them out for some casual coffee. This allows you to build a relationship with the interviewer, and if an opportunity were to show itself, it might be you who will be caught for it. Never say never.

Sample Keep In Contact Email after a Job Interview

Here’s a sample keep in contact email:

Dear Mr. Chan,

Hope this message finds you well.

It has been 2 weeks since we interviewed for the position of Sales Manager for XYZ Company. I am still hopeful that you would consider me for the role as I am excited to be a part of your organisation.

Howewer, if you were able to choose a more suitable candidate, I totally understand. I’m sure there will be other opportunities for me out there.

In case there will be other openings in the company that would match my qualifications and experiences as a Sales Executive, I do hope we can discuss the opportunity, say over a cup of coffee?

Again, thank you and do keep in touch.

Regards,
Samantha Ying

Job application do not just end only at the interview stage. If you know how to send thank you and follow up emails to hiring managers and recruiters after a job interview, you will have a higher chance of going past the interview process.

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