How to Write a WINNING Resume in 2025 | Your Ultimate CV Guide for Singaporeans

Welcome to our Ultimate Guide on How To Write A CV.

If you’re wondering how to write a resume (or how to write a CV), you’re not alone.

Crafting a resume can feel daunting for recent graduates, career changers, and seasoned professionals alike.

Written by our team of former recruiters and HR executives, here’s our inside take on what it takes to get noticed by hiring managers.

This guide is so detailed, we actually use it to train our own team of professional CV writers.

And now, we’re opening up our secret CV writing playbook to you as well.

Follow the steps below, and you too will have a brilliant CV that lands you interview after interview.

See our other most popular articles:

• ATS-friendly Resume Templates
• 50+ Resume Samples
• Best Resume Formats
• Contact us to write your CV

NOTE: While we’ve tailored this Guide for jobseekers in Singapore, our tips are general enough for job applicants all around the world.

Why Is It Important To Know How To Write Your Resume?

Consider this: on average, 250 resumes are submitted per job posting, but only 4–6 candidates get called for an interview.

Your resume needs to stand out and show your value within mere seconds of a recruiter’s glance.

In fact, studies show hiring managers spend only about 6–7 seconds scanning each resume, so making those seconds count is crucial.

Common misconceptions: There are a few misunderstandings about resumes that we should clear up:

• “My resume should include everything I’ve ever done.” In reality, a resume should be focused and targeted. It’s not an autobiography of your life or a comprehensive CV for academic purposes. Include only details that are relevant and impressive for the job you’re applying to, and leave out unrelated or outdated information. Quality trumps quantity.
• “One generic resume is fine for all applications.” This is a big mistake. Employers can spot a one-size-fits-all resume quickly, and it screams lack of interest. A resume should be tailored for each role – we’ll discuss tailoring for specific jobs and ATS in a later section.
• “A resume alone will get me the job.” A strong resume will get your foot in the door, but the purpose of a resume is to get an interview, not a job offer by itself. It’s one part of your overall job search toolkit (along with a cover letter, networking, interviews, etc.). So, you don’t need to include every detail – just enough to make them want to talk to you.
• “Flashy design matters more than content.” While a visually appealing format can help (and we’ll cover formatting tips), the content – your skills and achievements – is what truly matters. Never sacrifice clarity or accuracy for fancy design elements.

In short, your resume’s job is to communicate your value to an employer quickly.

What is the Difference between CV and Resume?

We know it’s confusing! The technical explanations are:

• Curriculum Vitae (CV): an in-depth document detailing your entire career history. Often under 3 pages
• Resume: a short, 1-page career overview

But in Singapore, CV and Resume are used interchangeably to refer to the same document. Both are typically under 3 pages long, and include your hard and soft skills.

If you’re still confused an unsure, take a look at our CV writing services here. We can take the CV writing process completely off your hands, allowing you to focus on attending the right interviews.

How Long Should My Resume be?

The short answer? Keep it under 3 pages.

Many jobseekers make the mistake of dumping every last bit of information into the CV, making it snake well past 5 pages.

Take it from recruiters like us – we hate long CVs.

To write a crisp CV, think about which parts of your career are most relevant to the recruiter. Exclude everything else.

If you’re coming into the workforce with less than 5 years of experience, keep your CV within 2 pages.

If you’re a mid to senior level candidate, you probably have enough work experience to justify a 2-3 page CV.

Which Resume Format do I use?

When learning how to write a resume, one of the first decisions to make is which resume format to use. The three most common formats are chronological, functional, and combination (hybrid).

Each format organises your information differently, and the best choice depends on your background and the story you want your resume to tell.

Get a full detailed explanation on the different resume formats and which is best to use for yours.

To summarize the differences, here’s a quick comparison of the three formats:

Format	Description & Focus	Best For
Chronological	Lists work experience in reverse chronological order (latest first). Emphasises steady work history and career progression.	People with a consistent work history and growth in one industry or role. Recruiters and ATS easily understand this format.
Functional	Organises experience by skills/themes instead of dates. Highlights abilities and accomplishments without focusing on timeline.	Career changers, new graduates, or those with employment gaps who want to showcase transferable skills. (Use carefully, as recruiters may find it less transparent.)
Combination	Blends a skills-focused section with a chronological work history. Starts with key skills or summary, then lists work experience with dates.	Candidates who have solid experience and specific skills to highlight. Eg: professionals with diverse skills, or anyone who wants to feature key accomplishments while still showing a work timeline.

How to Write a Resume

This was our client, John’s, original CV, which he sent to us for Free CV Feedback.

While the above CV was neat and organised, it wasn’t getting the client interviews to the top positions he was gunning for.

So our team of professional recruiters stepped in to completely rewrite the CV for the client. (resulting in twice the number of interview calls)

This is what his WINNING resume looks like now:

6 Key Section Every Resume Needs

These are the 6 key sections every recruiter looks for in a CV:

1. Executive Summary:
Purpose: Share your career narrative and give an overview of your entire career

2. Key Skills:
Purpose: Tell recruiters your core skill sets – focus on hard skills – at first glance.

3. Work Experience:
Purpose: Elaborate on your current and past job scopes and responsibilities. 

4. Achievements: Your Competitive Advantage
Purpose: Highlight your specific accomplishments in each role.

5. Education & Qualifications:
Purpose: Showcase your academic and professional qualifications.

6. Miscellaneous Information:
Purpose: Additional AND relevant information about you, such as languages spoken and your notice period.

How to Start a Resume

Use a Professional and Appropriate Header

Keep it clean and simple!

Includes your name, career title, email, contact details and nationality.

Notice that your career title doesn’t have to be your actual job title.  (ie. Sales & Marketing Director)

You can match this to the job title in the job advertisement – like John has done – provided it’s still an accurate reflection of your role, of course.

An identical job title immediately catches the attention of the Hiring Manager and warrants their further interest.

Do:

• Keep your header short and sweet
• Include only your essential contact information
• Use a professional email address

Don’t:

• Include your address, photograph or date-of-birth – these aren’t necessary and may subject you to unconscious hiring biases

Crafting A Compelling Executive Summary

The summary is the opening paragraph of your CV. Think of it as your elevator pitch.

Recruiters often only spend 6 seconds reviewing a CV. Half of that time is spent in the executive summary.

As a jobseeker, your goal should be to craft an executive summary that compels the recruiter to go on to read the next section of your CV.

So use this section wisely – fill it only with the most relevant, most impressive bits of your career.

Note how we filled the executive summary with plenty of metrics. This adds plenty of clout to the applicant’s candidacy, placing him above other applicants in the pile.

Likewise for you, these opening lines MUST draw attention to your top selling points.

Demonstrate that you have the skills, experience and achievements to thrive in the position you’ve applied for.

Avoid vague clichés here; be specific about your strengths. Instead of saying “hard-working team player,” mention your specific skills or notable achievements.

If you’re uncertain how to craft a compelling executive summary, take a read of our essay on structuring a career narrative.

How To Craft Your Career Narrative

Human beings love the lure of a good story. So when selling your career, channel your inner J.K. Rowling – craft a captivating story that sucks the reader in.

Write something unique that sets you apart from competitors.

Make yourself memorable to the recruiter.

One of our clients was gunning for senior software sales positions. So when crafting his narrative, we emphasised his prior background as a programmer.

Former Software Developer turned B2B SaaS Sales Director…

We didn’t say that this candidate is just any B2B SaaS Sales Director. There are far too many sales directors competing for the same role!

By positioning him as a former Software Developer turned B2B Sales Director, he stands out from the sea of applicants.

This narrative tells recruiters: This candidate isn’t just an excellent salesperson. He also has deep knowledge of the technical aspects of software design.

Who better to convincingly sell software solutions than a passionate salesperson who actually understands the technology, through and through?

This career narrative clearly defines and elevates the candidate’s competitive advantage.

Avoid Motherhood Statements

Here’s another thing that recruiters really hate – Motherhood Statements!

Below is a classic example:

“Dedicated executive with excellent communication skills geared towards building relationships across organisational levels.”

Statements like those contain a lot of bombastic words. But when you really pull them apart, what are they actually saying?

“I work hard, communicate well and can interact well with both my bosses and subordinates”

Hardly impressive, no?

So why then do jobseekers include lines like that in their CV?

This is why recruiters hate motherhood statements so much. They occupy a lot of space and communicate NOTHING about the candidates’ real ability.

If you want to impress the recruiter, avoid using motherhood statements. Instead, use metrics!

Substantiate Your Claims with Metrics

John’s claims in his CV are now backed by relevant metrics: revenue delivered and sales captured, within specific timeframes.

Compare this with his original Executive Summary:

If you were the hiring manager, reading these 2 versions, which candidate would be more attractive to you?

John’s original Executive Summary was literally a wall of text riddled with motherhood statements that don’t actually say anything. The poorly formatted paragraph also repels hiring managers at first glance.

His new Executive Summary is far more concise, and embedded with various metrics. At a glance, you can tell just how significant John’s achievements are.

Numbers give claims far more weight, while using fewer words. They also personalise John’s Achievements – only he can deliver his results.

So always substantiate your claims with metrics.

If you’re struggling to think of suitable metrics to use, ask yourself these questions:

• What was the amount of new business you secured?
• How much revenue did this project bring in?
• What was the size of the budget you managed?
• How many team members did you work with or lead?
• How many new customers did you land as a result of this initiative?

We go deeper into metrics later, when we discuss Work Experience.

Include Your Most Impressive Achievements

In your executive summary, also toss in a few of your top career achievements.

There’s no need to add a long list of them. Just select 3 of the best achievements, ideally achievements which resonate closely to the role you’re applying for.

We have listed John’s most significant achievements in his executive summary, and supported them with metrics.

If you have more achievements, fret not. You can go into detail about those accomplishments later in your CV, under each relevant work stint.

We suggest crafting your Executive Summary after you’ve written your Work Experience and Achievements sections. This makes identifying your best achievements a lot easier!

Need more inspiration in crafting your achievements? Check out our guide to writing great career achievements here.

Do:

• Spin a unique career narrative – you want to stand out!
• Include up to 3 of your most impressive achievements
• Substantiate these claims with metrics

Don’t:

• Use your Executive Summary to tell recruiters your life story – be concise!

Add Keyword-Friendly Skills at the Top of your CV

We’ve seen many jobseekers bury their skills section at the end of the CV. That’s a mistake!

Recruiters only eyeball each CV for an average of 6 seconds.

So, your key skills MUST be placed near the top for recruiters to see at first glance. (adding key skills to the top also assists in getting past those automated ATS scanners)

We embedded John’s skills right below the Executive Summary in his CV, and aligned these with the target keywords of the job ad he is applying for.

When crafting your Key Skills section, focus on higher value, hard skills, instead of soft skills. Why?

Hard skills have more impact and connect more easily with hiring managers. They also have much higher chances of being picked out as keywords!

Do also group related skills together, so that they’re more easily digestible to hiring managers.

Order your skills from highest value skills at the top to lowest value below. Remember – skills that feature first are most likely to be read by recruiters!

It’s also crucial that each skill listed does not break at the end of a line and spill over into another line! ATS Scanners are not human – they cannot read across multiple lines like us.

Do:

• Focus on hard skills
• Order them such that your higher value skills feature first
• Group related skill sets together

Don’t:

• Include only soft skills

Separate Work Experience and Achievements

One important structural change to make in your CV is separating out your career achievements from each work stint.

Separating them out like this ensures that recruiters notice the contributions you’ve made above and beyond your day to day workscopes.

Craft a Powerful Opening Bullet Point To Each Work Stint

We’ll let you in on a secret:

Recruiters typically only glance at the first bullet point of each work stint, and skip the rest!

So, your first bullet point must communicate everything the recruiter needs to know about what you do, in one line.

Compare the first line of John’s original CV…

…with his reworked CV.

Isn’t the second opening line much better?

In that single line, we’ve communicated the size of his team, budget managed and total number of clients.

It gives the recruiter a fantastic overview of the client’s capabilities.

It speaks volumes, with fewer words!

Here are some ideas for other metrics you can include in your opening bullet point:

• Team Size
• Geography (Local, Regional or International)
• Department
• Work Function
• Budget Managed
• Revenue Generated
• Who You Reported To/Liaised With/Led or Supervised

Kick off your Work Experience section with these details to impress recruiters!

Do:

• Capture the essence of the job in your first bullet point; include only key roles
• Substantiate your claims with numbers and metrics

Don’t:

• Make your first bullet point too long! Strive for a maximum of 3-4 lines.

A powerful first line entices the recruiter to read on.

But don’t stop here – keep the subsequent bullet points to be as IMPACTFUL as possible!

Here’s what we did for John:

Compare this with his original Work Experience:

Can you spot the differences?

We’ve condensed the loooong list of responsibilities into much more succinct bullet points in John’s new CV.

Each bullet point drives greater impact and leaves a stronger impression on the hiring manager.

Use Power Verbs To Write Great Work Descriptions

Here’s another tip – when crafting descriptions of your prior work stints, use power verbs give your CV that extra oomph!

Power verbs are vivid, positive words that inspire confidence in your abilities.

Most jobseekers use statements like this:

Frankly, it’s quite boring and bland. Nothing to impress the reader.

Instead, replace verbs such as “Responsible” with stronger power verbs such as “Oversaw”, “Spearhead”, or “Supervise”.

Here are some of the power verbs we used in John’s new CV:

Doesn’t that read so much better?

Stand Out From The Pack – Highlight Your Achievements

That’s right – most people fail to realise the importance of including achievements.

Your work descriptions list your day-to-day experience. It’s your achievements though, which show you to be a stellar executive.

So how do you write great achievement statements?

Use our formula:

Accomplished [X] as measured by [Y] by doing [Z]

Take a look at how we applied that formula to John’s Achievements below:

Aren’t his career achievements super obvious and impactful?

This formula works because it tells recruiters two essential pieces of information:

1. Scale and impact of results achieved
2. What exactly you did to achieve these results

We’ll explain.

Every achievement contains an impactful, measurable outcome and a description of how the outcome was achieved.

For example:

“ – Negotiated 30% (US$500K) reduction in costs with IT Vendor for server maintenance by issuing public tender with well-defined scope of work, resulting in multiple competitive bids.”

Outcome – Impact of what jobseeker did

What Jobseeker Did – How jobseeker achieved that outcome

In your Achievements, use metrics as much as possible!

Numbers add a sense of scale, strengthening the impact of your results.

For example:

“Captured a 50% increase” is more impactful than“An increase”.

You can also indicate the time frame for this achievement.

“Captured a 50% increase in sales from $1M to $1.5M in 3 months”

It sounds more impressive that the candidate did this in just 3 months!

What kinds of Achievements can you include?

If you’re unsure how to start, here are 5 questions you can think about:

• How did you make the company more money?
• How did you save the company money?
• How did you increase productivity?
• How did you solve a critical problem?
• How did you lead a large project?

For more examples on how to write great achievements in your CV, click here!

Do:

• Emphasise your achievements in your Work Experience sections
• Use metrics as much as possible!
• Apply the magic formula to show impact and scale of your accomplishments

Don’t:

• Use confidential data directly in your CV!

Education & Professional Qualifications

Include Relevant Qualifications

Keep things simple here. Unless you’re a fresh graduate, no need to go into too much detail.

In this section, include your:

Academic Qualifications

If you’re a former Dean’s Lister or Award recipient, add it as a sub-bullet point under your educational stint.

E.g.

• Bachelor’s of Business (Honours), Nanyang Technological University, 2000
  • Dean’s List Award Winner (Semester 2 – 99/00)

Professional Qualifications

Any industry-related or external courses or training that you’ve completed or are currently undertaking.

For example, if you’re a digital marketer, you can list your Google Ads certification here.

These should also include specific qualifications that allow you to do certain jobs. For example, the CPA or ACCA for Accounting, or degrees in Medicine or Law.

If you’re keen on exploring professional courses to upskill and ready yourself for the future of work, your SkillsFuture credits could come in handy. These are some practical SkillsFuture courses you can consider.

Miscellaneous Information

Pad your Miscellaneous Section with only relevant information.

This is how we reflected John’s Miscellaneous Information:

Written and spoken languages

We recommend including only languages that you have native or professional proficiency in.

Interests and hobbies

Don’t be shy to include more details about your hobbies here. You never know when the interviewer might have a similar hobby to you.

One client of ours was in the final round between 2 candidates – with not much between them. The hiring manager later admitted that the only reason he got the job was because they shared a deep passion for photography!

Availability and notice period

Indicate this clearly, for example: “1 month’s notice”

Salary details

Do not mention your expected salary in your CV! Salary information should only be negotiated in the later stages of the job offer.

P.S. Benchmark your salary against everyone else in your industry with our Ultimate Singapore Salary Guide. Know where you stand to negotiate the pay you deserve.

References

If you have ready references, list them here. If not, simply mention that references are available upon request!

Common Mistakes to Avoid When Writing Your Resume

Even a strong candidate can be overlooked if their resume has deal-breaker mistakes.

When writing your resume, be mindful to avoid these common pitfalls that frequently turn off recruiters or cause resumes to be rejected:

Typos and Grammatical Errors

A resume with typos suggests a lack of attention to detail, and employers might assume you don’t care about quality.

In fact, over half of hiring managers (58%) will dismiss a resume if they spot typos or poor grammar​.

Always proofread multiple times. Don’t rely solely on spell-check, read your resume out loud or ask a friend to review it.

Even one letter off in a keyword (e.g., writing “Manger” instead of “Manager”) can look unprofessional.

Generic or Vague Language

Avoid using clichés, buzzwords, or overly general descriptions that don’t tell the reader anything. Recruiters prefer specifics.

Instead of saying “Responsible for customer service,” say something concrete like “Resolved 50+ customer support tickets weekly with a 95% satisfaction rating.” Be precise about your contributions.

Highlighting Duties Instead of Achievements

A common mistake is listing job responsibilities (“what I did”) rather than accomplishments (“how well I did it or what I achieved”).

Instead, focus on outcomes and results. As we mentioned before, wherever possible, quantify your achievements and add metrics!

For instance, “Managed a $500K budget and consistently came in 5% under budget,” or “Led weekly team meetings that improved communication and reduced project delays by 10%.”

Including Irrelevant Information

Your resume real estate is limited, so don’t waste space on details that won’t help you get the job.

Common examples of irrelevant information:

• unrelated jobs
• personal details like marital status
• school details once you have college or work experience (generally, once you’re a couple of years out of college, you can remove high school info).

Poor Formatting and Readability Issues

Walls of text, tiny font, or inconsistent formatting can send your resume to the reject pile.

Likewise, using 4-5 different fonts or too many font sizes looks unprofessional.

Keep your style consistent and clean so the content shines. Another formatting faux pas is using loud colors or graphics (unless you’re in a creative field where a bit of design is expected).

Generally, a simple, clean format will always trump a cluttered, fancy layout when it comes to resumes.

Not Tailoring Your Resume

36% of resumes get rejected for being too generic. The mistake here is assuming that your resume is about you.

In truth, a great resume is about the employer’s needs and how you can meet them.

If you avoid the “generic resume” mistake by tailoring your resume, you’ll already differentiate yourself.

Done With The CV? What’s next?

Don’t forget your Cover Letter!

As we’ve shared, the job hunting process is a two-piece puzzle.

Your CV is the essential first half of the equation for landing your dream job.

But you still need a stellar cover letter if you really want to STAND OUT.

Learn how to write a Cover Letter with our Ultimate Cover Letter Guide.

Conclusion

As you can see, a well written CV is made up of so many little moving parts. It’s a lot of work to include all of your work history, educational history, extra curricular activities and more within just one document.

Invest the effort upfront. Like a good lumberjack, sharpen your axe before you start cutting any wood. Work hard on your CV – it’ll make the job hunting process later so much easier.

When you get it right, the results are spectacular. Like our client John, who landed 3 interviews to the 3 jobs he applied for.

If you’re still struggling to land interviews, don’t lose hope. Reach out for help making your own resume stand out from the competition.

As recruiters, we know all the best CV writing tricks to get your application noticed – we’ve been doing this for over a decade.

Reach out to us here.

Best of luck in your job search! 🙂

No matter what stage you’re at in your career journey, we’re here with advice from our combined experiences as recruiters to guide you every step of the way – explore our Job Search Singapore Guide.

Disclaimer: The client testimonials and results achieved from our CV writing tips shared in this article are absolutely real. The character “John” and his story are being used for illustrative purposes only. Names and CV details have been changed to protect client confidentiality.

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