Narrowing Down Roles On Job Portals

“No time to find job”

That’s the excuse my best friend’s wife, Yvonne, was giving me for being stuck in her current role for 4 years.

Or in Yvonne’s words “There are so many jobs on Jobstreet, I have to read through hundreds to find the 3 or 4 that match my profile. I don’t have time to keep doing this”

We’ve all been there. It sucks. In today’s modern web driven job portals, we’re bombarded with TOO MANY job ads. It’s overwhelming. Almost suffocating.

Here’s what Yvonne’s search looks like. She’s a Finance Manager, looking for new Finance Manager roles in the Healthcare or Manufacturing industries (those are her specialities)

To find suitable jobs, she went into linkedin jobs and searched “Finance Manager”

230 Results for Finance Manager in Linkedin.

230 Results for Finance Manager in Linkedin.


So now Yvonne has the arduous task of going through each of these 230 open jobs, and applying for the ones in Healthcare or Manufacturing.

What makes it terrible is that a lot of these 230 jobs are not even Finance Manager jobs. Take this job for example.

I search finance manager but I got this Accountant job in the search results.

Yvonne searched “finance manager” but got this Accountant job in the search results.


It’s really not efficient. Thankfully, there is a better way!!

By the end of this blogpost, you’ll able to get the exact 5 job ads you’re a perfect fit for, emailed to your inbox. No more searching on job portals.

Search For Jobs Using Boolean Search Phrases

Boolean Search? You’re confused? Don’t worry! I’ve been using this for years and I’m still confused.

Boolean searching is this style of searching that allows us to pinpoint the exact jobs we’re looking for, with just a few keywords. That way, we can filter out all the jobs which do not match our targets perfectly.

Full disclosure, I’m not a genius. I didn’t figure this out on my own. Rather, my hall mate in University was a Computer Science major. He taught me this many years ago

Today is your lucky day because I’m doing to teach you this magic!

Boolean Search: An Example

Let’s take my friend’s wife Yvonne as an example. She’s a Finance Manager and prefers jobs in the Healthcare or Manufacturing industries. Her boolean search input would look like this

“Finance Manager” AND (“Healthcare” OR “Manufacturing”)

So I enter that into linkedin, and instead of the original 230 results, I’m now only getting 19 results….

My search only has 19 results!

My search output went from 230 results to just 19 results!


Unfortunately, I spotted some results which were great, but too senior for yvonne.

This is a great job! But it's too senior for me

This is a great job! But it’s too senior for yvonne


Ideally, I’d like to filter out Senior roles.

So, let’s edit Yvonne’s boolean search term. I’m going to add a NOT term to remove senior positions.

“Finance Manager” AND (“Healthcare” OR “Manufacturing”) NOT “Senior”

Great! I've removed all senior roles. It's now just 11 results.

Great! I’ve removed all senior roles. It’s now just 11 results.


Each of these 11 roles is an excellent fit for Yvonne. Gone are the hours spent going through every job ad. She only needs to do 1 search now.

Boolean Search Operators Explained

So now you must be wondering, what wizardry was that? How can I do the same for myself?

I’m going to teach you!

Let’s start with what those search operators mean and do

Boolean Search – AND

AND means that both terms need to be present in the job ad.

For example, if I search “Sales” AND “B2B”

It’ll only return job ads which have the words Sales and B2B inside the job description.

Boolean Search – OR

Sometimes, we want to use substitute words.

For example, some companies will use Enterprise instead of B2B. If I only search for Enterprise, I’ll miss out on those other job ads which used the term B2B instead.

To overcome this, I use the OR operator. Take note however, you need to use brackets. Just like our Sec 1 math teach taught us!

“Sales” AND (“B2B” OR “Enterprise”)

If you leave out the brackets, you’ll get all jobs which mention Enterprise, regardless of whether “Sales” is mentioned. So always use brackets!

Boolean Search – NOT

The NOT operator is my favourite because it allows me to exclude job ads which mention a certain term.

For example, let’s say I’m a Network IT Engineer, currently working at Facebook. And I want to exclude all job ads from Facebook.

My search term will look like

“Network” AND “IT Engineer” NOT “Facebook”

This way, I’ll still get all the job ads which mention both “Network” and “IT Engineer” but it’ll avoid any job ad that mentions “Facebook”

Boolean Search – Use “Inverted Commas”

When using boolean operators, I recommend to use “inverted commas”

This helps make it clearer to the search engine, as to which terms you’re searching for.

Search Example – CFO

So we’ve covered the basics, let’s give some examples for each industry.

Let’s assume I’m a CFO, specialising in mining and manufacturing, and I don’t want jobs from my current employer, Rio Tinto. My job search input would be

“CFO” AND (“Mining” OR “Manufacturing”) NOT “Rio Tinto”

I might tune that further. Let’s assume I’ve got no experience in US GAAP, and I want to avoid all job ads which require that. My new search term would be:

“CFO” AND (“Mining” OR “Manufacturing”) NOT “Rio Tinto” NOT “US GAAP”

Search Example – IT Sales Director

If I’m an IT Sales director, specialising in Enterprise SaaS products. My search input would be

“IT” AND “Sales” AND “Director” AND “Enterprise” AND “SaaS”

Unfortunately, SaaS, is quite a new term. Some companies might call it Subscription. In that case, I’ll modify my search term

“IT” AND “Sales” AND “Director” AND “Enterprise” AND (“SaaS” OR “Subscription”)

Similarly, some companies might use the term B2B instead of Enterprise. So I’ll adjust for that too

“IT” AND “Sales” AND “Director” AND (“Enterprise” OR “B2B”) AND (“SaaS” OR “Subscription”)

Save Time: Use Job Alerts

Let’s get back to Yvonne, the finance manager.

Because Yvonne’s target role is so specialised, I don’t expect more than 2 jobs / week to appear. So, instead of coming back weekly to do a search, I can just set up a job alert for her.

Use a job alert. Let linkedin do the work for you!

Use a job alert. Let linkedin do the work for you!


So now, she doesn’t even have to login to linkedin. The system will automatically send her an email everytime a role, that fits her search criteria, appears.

This is such an efficient and lazy method, I cannot help but smile!

No Time? Where Got!

So now you can job search with no stress. The exact jobs which you’re a great fit for, will come directly to your email inbox.

Needless to say, my friend’s wife, Yvonne, was delighted after I taught her this. She now spends ZERO minutes a week searching for jobs, and just 10 minutes hitting the apply button.

Stress free! 🙂

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