Office Manager Resume Sample

March 10, 2023

Explore our expertly crafted Office Manager Resume Sample, designed to showcase the essential skills and experiences vital for administrative excellence in Singapore's workplaces. Download now and tailor it to elevate your professional profile.

Office Manager CV [Full Sample]

Here’s a full Office Manager resume sample, which we wrote for a client recently.

BENEDICT NG
OFFICE MANAGER
Email: ben.ng@email.com   |   Mobile:+65 12 XXXX XXXX   |   Nationality: Singaporean
EXECUTIVE SUMMARY
  • Professional with 9+ years of experience in office management and administrative support in global MNCs
  • Proficient in resolving office challenges through innovative solutions and process improvements proven to increase efficiency and customer satisfaction
  • Proven track record in managing daily office tasks including staff coordination, payroll processing, petty cash handling, budget allocation and task management
  • Excellent communicator with proven ability to maintain positive, professional interpersonal relationships with all levels of management.
[This section gives a good helicopter view of the candidate. Quantifying the current role where possible also helps to give scale to the current responsibilities.]
KEY SKILLS
Office Management   |   Reporting & Documentation   |   Meeting & Event Planning   |   Spreadsheet & Database Creation   |   Inventory Management   |   Bookkeeping & Payroll  
[Ensure the keywords here mirror those used in the job ad. The first round of vetting is often done by a software scanner. This section helps to pad the CV with key office management-related phrases necessary to get past those scanners.]
PROFESSIONAL EXPERIENCE
OFFICE MANAGER
May 2011 – Present
COCA-COLA, Singapore
  • Report directly to Managing Director, responsible for managing day-to-day operations and all administrative processes within the office; organize, prioritize and delegate tasks effectively to ensure all administrative work is done competently and within deadlines [This opening line perfectly summarizes the candidate’s current role and speaks about the primary responsibilities of the candidate.]
  • Provide efficient and professional administrative and clerical support to colleagues and supervisors, including expense reports, domestic and international travel arrangements, calendar management and scheduling of meetings [This line demonstrates the candidate’s ability to handle a wide range of support functions and work smoothly with people from different management levels]
  • Maintain equipment inventory, schedule maintenance and handle customer correspondence
  • Hire and train over 15 newcomers regarding office procedures and policies; design filing systems and arrange procedures for maintaining records [It is good to include figures when it comes to recruiting and training staff so that potential employers can have a better gauge of the scale of your responsibilities.]
Significant Highlights
  • Decreased office expenditures 24% by implementing needed controls on stock/supplies and standardizing ordering procedures  [Cite quantifiable metrics to support your achievements. Do, however, be aware of your company confidentiality clause.]
  • Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions [Include operations you have spearheaded and/or actively participated in, including achievements where possible, to demonstrate your ability to be proactive at work]
RESUMEWRITER   |   ASIA
ADMINISTRATIVE ASSISTANT
Jan 2007 – Mar 2011
VENTURE CORPORATION LTD, Singapore
  • Coordinated and maintained weekly attendance and annual vacation records on all employees; liaised between departments to ensure proper communications and reporting practices [Simple, clear overview of the job you previously done. Notice also how the remaining bullet points are shorter. No need to go into deep detail about previous workscopes.]
  • Prepared daily, weekly, and monthly reports, as well as performed basic accounting functions including cash reconciliations and wire transfers
  • Assisted with event planning, including associated travel and logistic arrangements; oversee receptionist area from greeting of visitors to responding to telephone and in-person requests for information
Significant Highlights
  • Developed new filing and organizational practices, saving the company $3,000 per year in contracted labour expenses [Include career achievements to make your CV memorable. It may be hard for office managers to have concrete achievements compared to sales and marketing roles, but include metrics to substantiate your contributions where possible.]
EDUCATIONAL & PROFESSIONAL QUALIFICATIONS
  • Bachelor of Business Administration, Swinburne University of Technology, Singapore| 2006
MISC. INFORMATION
  • Technical Skills: Proficient in QuickBooks, Microsoft Office, Outlook Express
  • Languages: English, Bahasa Melayu, and Basic Japanese
  • Availability: 1 month’s notice

References available upon request

[There’s no need to list your references; if HR is interested in you they will ask you for them.]
RESUMEWRITER   |   ASIA

Writing an Office Manager Resume

As the linchpin of an organization, an office manager shoulders diverse responsibilities, requiring a resume that showcases a blend of administrative prowess, leadership skills, and a knack for organizational efficiency. Let’s delve into the essential components of a compelling office manager resume that stands out from the crowd.

1. Resume Header

The header is your introduction; it should feature your name, contact information, and possibly a professional title (e.g., “Office Manager”). Ensure your contact details are up-to-date and easily accessible, making it convenient for hiring managers to reach out.

2.Breaking Down the Office Manager Resume Sample

Here’s what an Executive Summary shouldn’t look like:

WRONG
EXECUTIVE SUMMARY
  • Professional with some experience in managing office affairs and administrative support within various companies, some of which were large multinational corporations.
  • Skilled in trying to solve office problems by attempting new ideas and making processes better, sometimes resulting in improved efficiency and satisfaction for customers.
  • I’ve handled everyday office duties such as managing staff, handling money, dealing with budgets, and managing tasks.
RESUMEWRITER   |   ASIA

Now look at our sample’s:


RIGHT
EXECUTIVE SUMMARY
  • Professional with 9+ years of experience in office management and administrative support in global MNCs.
  • Proficient in resolving office challenges through innovative solutions and process improvements proven to increase efficiency and customer satisfaction.
  • Proven track record in managing daily office tasks including staff coordination, payroll processing, petty cash handling, budget allocation and task management.
  • Excellent communicator with proven ability to maintain positive, professional interpersonal relationships with all levels of management.

The second one, right? But what makes it better?


It demonstrates:


  • Benedict’ personal career narrative, from his years of experience, to the industries he has expertise in.
  • A tailored Executive Summary — providing a good helicopter view of his achievements.
  • Quantifying the current role where possible also helps to give scale to the current responsibilities.

In contrast, the first Executive Summary is poorly-written and very boring.


It is a simple explanation on their day to day activities but without clear metrics or proper details.


When writing your own office manager resume, avoid writing a generic Executive Summary! Your resume features your own career – make it all about yourself and your strengths!


Writing an effective yet succinct Executive Summary is equally challenging. Don’t fret – we’re here to help you! Just send us your Resume for a free review – we’ll look through it and share our feedback – all at no cost!


3.Key Skills to include in an Audit Professional Resume

Your Executive Summary might hook us, but we recruiters also want to see the specific skills you can bring to the table.

This section is your chance to list skills you are proficient in! Be mindful to include exact keywords used in the job description. This increases the chances of getting your Resume past ATS scanners (CV scanning software).

ResumeWriter Tip: Scan the job application and add the exact key phrases used in the description, into your resume.

Examples of Office Manager Resume Key Skills:

  • Reporting & Documentation
  • Office Management
  • Meeting & Event Planning
  • Spreadsheet & Database Creation
  • Inventory Management
  • Bookkeeping & Payroll
  • Resource Allocation
  • Budgeting and Finance
  • Strategic Planning
  • Problem-Solving
  • Client Relationship Management
  • Understanding Compliance
  • Attention to Detail
  • Communication
  • Interpersonal Skills

4.Work Experiences in an Office Manager Resume

Work Experiences

WRONG
  • Worked under the Managing Director’s supervision, handling daily office operations and administrative tasks.
  • Offer administrative and clerical support to colleagues and supervisors.
  • Hired and trained 15 newcomers.
RESUMEWRITER   |   ASIA

Here’s how we improved his resume’s Work Experiences.


RIGHT
  • Report directly to Managing Director, responsible for managing day-to-day operations and all administrative processes within the office; organize, prioritize and delegate tasks effectively to ensure all administrative work is done competently and within deadlines.
  • Provide efficient and professional administrative and clerical support to colleagues and supervisors, including expense reports, domestic and international travel arrangements, calendar management and scheduling of meetings.
  • Maintain equipment inventory, schedule maintenance and handle customer correspondence.
  • Hire and train over 15 newcomers regarding office procedures and policies; design filing systems and arrange procedures for maintaining records.
RESUMEWRITER   |   ASIA

    The second Work Experience example is clear. Each bulletpoint specifies clear responsibilities.

    Specific traits are explicitly identified. This makes it easier for us to identify if the candidate has the required skills for the role.

5. Key Achievements

RIGHT
Achievements
  • Decreased office expenditures 24% by implementing needed controls on stock/supplies and standardizing ordering procedures.
  • Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions.
  • Developed new filing and organizational practices, saving the company $3,000 per year in contracted labour expenses.
RESUMEWRITER   |   ASIA

Showcase instances where you streamlined operations, improved office efficiency, or led successful projects. Also, mention any relevant certifications, professional development courses, or memberships in industry organizations.

  • Crafting an office manager resume is as much about presenting your skills and experiences as it is about tailoring it to the specific job you’re applying for.
  • Customize each resume to match the job description and emphasize how your skills align with the company’s needs.
  • One especially crucial area to talk about is your experience in leading a team, department or even a Project. Don’t leave out your team size! Describe any challenges you faced, and how you resolved these problems.

If you have questions about your Resume, or would like a second opinion, don’t hesitate to reach out! Just send us your CV, and we’ll get back to you!

About the Office Manager Role

To ensure that a company or a business runs smoothly, it is important to first ensure that the administrative operations, that is, the nitty-gritty, are well in place and running smoothly.

This is where the recruitment of an outstanding office manager comes in place. Having a dynamic office manager that can take on all administrative tasks proactively and resolve any potential issues both internally and externally is undeniably an asset to any office.

In this post, we will show you what you can do to be that one office manager that employers would love to have in their office.

Key Pointers Hiring Managers Look for in Office Manager Resumes

  • Your ability to lead and manage the entire administrative aspect in the office, ensuring smooth operations within the company
  • Your ability to perform administrative functions and office management tasks proactively in all areas such as facility operation, event planning and accounting
  • Your eye for detail and previous experience in assisting senior executives, directors, and managers
  • Talk about your responsibilities that can showcase your conscientiousness, leadership, and organizational abilities, quantifying your achievements where possible.
  • Include any milestones and/or improvements you have brought to the company, such as streamlining of daily operations and saving of unnecessary costs (e.g. developing new filing practices which in turn helped reduce company expenses)
  • Highlight your communication skills, as well as your problem-solving and/or conflict resolution capabilities, with examples where possible.

Office Manager Job Opportunities

  • Join LinkedIn groups or follow companies you wish to work for to keep abreast with new job openings.
  • Alternatively, you can reach out to these headhunters in Singapore to learn about any vacancies they may be trying to fill out.

Job Hunting Tips from our Resident Headhunter

Before You Go… Common Questions about Office Manager Resumes

How do you write office manager skills on a CV?

There are various skills that you need if you want to be an office manager. This includes excellent organisation skills, as well as event planning and reporting too.

How do I sell myself for an office management position?

Being honest with your previous experience is important for any resume, but it’s a good idea to pinpoint the biggest impact you’ve made. This could be related to organisational practices that you’ve implemented or workflow adjustments you’ve made within a team.

How do you put office manager on your resume?

Office management is a key role within the workplace, and writing a resume for this position is the same as any other. Note down your previous roles, the tasks that you’ve completed when performing them and highlight your biggest achievements.

Be sure to download this resume sample, which uses our tested-and-proven resume writing techniques, as a guide for your own CV. Best part is, this sample is available for free 🙂

And before you start sending out applications, send us your resume for a free CV feedback analysis from our team. We’ll review your CV in detail, share personalised feedback on its strengths and weaknesses, and show you how you can improve it.

Harry Suresh